Job & Room Photo Report

Room and job site photos organized by room with timestamps. No item photos. Best for documenting property damage and conditions.

What’s Included

The Job & Room Photo Report focuses on documentation photography:

Room Photos: Photos taken of each room showing overall conditions
Job Site Photos: General property and exterior photos
Organized by Room: Photos grouped by location
Timestamps: When each photo was taken
No Item Photos: Excludes individual inventory item photos

This report is specifically for property condition documentation, not inventory documentation.

Available as: PDF only (includes full-size photos)

Example Job & Room Photo Report with room documentation photos

When to Use This Report

Best for:

Documenting property damage and conditions
Showing room-level damage before restoration
Initial property assessments
Recording job site conditions
Pre-loss and post-loss condition comparisons

Not ideal for:

Item-level inventory documentation (use Photo Report)
Detailed item lists (use Salvageable Report)
When you need both room AND item photos together

How to Generate

Open your job in the web app
Click the Reports tab (top right)
Click Generate Report
Expand Additional Reports
Select Job & Room Photo Report
Customize your options (see below)
Click Generate Report

Note: Most reports download immediately. Large jobs (1000+ items) are emailed to you when ready.

Customization Options

Include Organization Logo

Default: Enabled

Adds your organization’s logo to the report header.

Cover Page

Default: Your organization’s cover setting

Under Cover page, tick Use classic cover page for the previous job details page, or choose which sections the new cover shows. See Report Cover Page for details.

Show Summary Section

Default: Disabled

Includes a summary section with total counts and statistics, and the same metrics in each room header when Split by Room is enabled.

Split by Room

Default: Enabled

Organizes photos into separate sections for each room:

Shows room name as section header
Groups all photos from that room together
Makes navigation easier for multi-room properties
Optional to generate separate files per room

Split by Label/Tag

Default: Disabled

Groups photos by box or tag labels:

Shows label name as section header
Groups items by their container
Items sorted by label type (boxes first, then tags)

Include Item Photos

Default: Disabled

Controls whether item photos are included:

Enabled: Shows both documentation photos and item photos
Disabled: Shows only job and room documentation photos (no inventory items)

Leave this off for a pure property documentation report without any inventory items. When it’s on, Photos per item lets you limit each item to 1, 3, or 6 photos (default: All).

Include Job Photos and Include Room Photos

Default: Both enabled

Two separate checkboxes control whether job-level and room-level documentation photos are included:

Enabled: Shows property and room condition photos
Disabled: Leaves that group of photos out

Most users keep both enabled for property documentation. At least one of the three photo options must be on to generate the report.

Split Before/After Photos

Default: Disabled

Within each job and room photo section, automatically separates photos into before and after groups, based on a gap in when they were taken (for example, photos from a later return visit).

Sort Job/Room Photos

Default: Upload order

Orders job and room photos within each group: Upload order, Capture time (newest first), Capture time (oldest first), or Title (A→Z).

Use Thumbnails (Smaller File Size)

Default: Disabled

Controls image quality and file size:

Enabled: Uses smaller thumbnail images, resulting in smaller PDF file size but lower image quality
Disabled: Uses full-size images for better quality but larger files

Enable this option if you need to reduce file size for email or faster downloads.

Default: On if the job already has view-only link sharing turned on

Adds clickable links to the photos in the PDF. Turning it on also turns on view-only link sharing for the job, so only job managers can enable it when sharing is off.

Job & Room Photo Report options

Job & Room Photo Filters

Default: All documentation photos included

Use filters to control which job and room photos appear in the report.

Available filters:

Rooms: Filter room photos by specific rooms
Photo Hashtags: Filter job and room photos by their hashtags (e.g., “Exterior”, “Source-of-Loss”, “Equipment”)

When you select multiple rooms or hashtags, the report includes photos matching any of those selections. If you turn on Include Item Photos, item filters (storage category, cleaning category, labels, hashtags, and more) also appear.

Hidden photos: Any job or room photo you’ve marked as hidden (using the eye toggle in the bottom-left of the photo in the job’s Documentation tab) is automatically left out of this report, regardless of the filters above. The photo still appears in the job — it’s only excluded from reports.

Photo Overlay Options

Control what information appears overlaid on item photos in the report:

Available overlays:

Show Title: Display the photo or item title
Show Quantity: Display item quantity on photos
Show Cost: Display estimated replacement cost on photos
Show Timestamp: Display when the photo was taken (enabled by default)
Show Label: Display the item’s box or tag label
Show Item Number: Display the item’s number

Default settings:

Title: Enabled
Quantity: Disabled
Cost: Disabled
Timestamp: Enabled
Label: Disabled
Item Number: Disabled

Use “Select All” or “Select None” buttons to quickly enable/disable all overlays, then toggle individual options as needed.

Job & Room Photo Report Filter and Overlay

Difference Between Reports