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Replacements Report

Shows replacement pricing with ACV, product listings, replacement images, and item age/condition. Best for insurance claims.

Written by Pal
Updated over a month ago

What's Included

The Replacements Report includes detailed item information with pricing and valuation data:

  • Item Number: Sequential numbering for reference

  • Item Photos: Original item images

  • Item Description: Name and detailed description of each item

  • Product Details: Brand, model, and size specifications

  • Condition Information: Item age, condition assessment, and salvage category

  • Actual Cash Value (ACV): Depreciated value after accounting for age and condition

  • Replacement Products: Suggested replacement product listings with current market prices

  • Replacement Images: Photos of suggested replacement products

This report is specifically designed for valuation purposes.

Available as: PDF or Spreadsheet (XLSX). PDFs provide professional presentation with images and pricing, while spreadsheets offer sortable data for analysis and calculations.

Example Replacements Report showing ACV and product details

When to Use This Report

Best for:

  • Valuation documentation

  • Showing replacement options for damaged items

  • Demonstrating depreciation calculations

  • Adjuster reviews requiring pricing details

Not ideal for:

  • Sharing with policyholders (may contain sensitive pricing)

  • Items without replacement data

  • Quick visual overviews (use Photo Report)

  • Non-pricing focused documentation

How to Generate

  1. Open your job in the web app

  2. Click the Reports tab (top right)

  3. Click Generate Report

  4. Expand Additional Reports

  5. Select Replacements Report

  6. Choose PDF or Spreadsheet format

  7. Customize your options under Advanced Options (see below)

  8. Click Generate

Note: Most reports download immediately. Large jobs (1000+ items) are emailed to you when ready.

Customization Options

Include Organization Logo

Default: Enabled (PDF only)

Adds your organization's logo to the report header.

Show Summary

Default: Enabled (PDF only)

Includes a summary section with:

  • Total replacement costs

  • Total ACV

  • Item counts

  • Depreciation summaries

Split by Room

Default: Disabled

Organizes the report into separate sections for each room.

Split by Label/Tag

Default: Disabled (for inventory-list reports)

Creates separate sections for each box or bag label.

Replacements Report customization options

Item Filters

Default: All items with replacement data included

Use filters to include only specific items in the report. Leave filters empty to include all items with replacement pricing.

Available filters:

  • Storage Categories: Filter by where items are stored (In Storage, Left on Site, Non-Salvage, etc.)

  • Cleaning Categories: Filter by cleaning requirements (As-Is, Needs Cleaning, etc.)

  • Rooms: Filter by specific rooms. Select "No Room" to include unassigned items

  • Labels: Filter by label type (Box, Tag, Other, or No Label)

When you select multiple options in a filter, the report includes items matching any of those selections.

Replacements Report item filters

Column Selection

Default columns shown:

  • Item Number

  • Image

  • Name/Description

  • Brand

  • Model

  • Size

  • Age

  • Condition

  • Storage Category

  • Product

  • ACV (Actual Cash Value)

  • Replacement Image

Use "Select All" or "Select None" buttons, then toggle individual columns as needed.

Replacements Report column selection

Understanding Replacement Data

Actual Cash Value (ACV)

ACV represents the depreciated value of an item:

  • Calculation: Replacement Cost - Depreciation

  • Factors: Age, condition, wear and tear

  • Use: Insurance settlement amounts

Replacement Products

When items are identified and priced, ContentsPal may suggest replacement products:

  • Product Listings: Current market equivalents

  • Replacement Images: Photos of suggested replacements

  • Pricing: Current market pricing for replacements

Items Without Replacement Data

Not all items may have complete replacement information:

  • Items may show original photos but no replacement suggestions

  • Pricing may be estimates rather than specific products

  • You can manually add replacement data in the item details

Viewing Report History

All generated reports are stored in the Reports tab where you can:

  • Download reports again anytime

  • See generation status

  • Track who requested each report

Report History tab showing generated reports

Tips

  • Verify pricing data before submitting to insurance companies

  • Use filters to create reports for specific claim categories

  • Split by room for large properties to organize by location

  • Check replacement suggestions for accuracy and current availability

  • Include summaries when submitting to adjusters for easy totals

Troubleshooting

Missing replacement data

  • Some items may not have replacement products identified

  • Manually add product information in item details

  • Use pricing estimates if specific products aren't available

Replacement pricing seems incorrect

  • Verify product matches the original item specs

  • Check that condition and age are accurately entered

  • Prices reflect current market, which may differ from purchase price

  • Contact support if pricing appears significantly off

Report doesn't include pricing for some items

  • Ensure items have replacement cost data entered

  • Check if items are marked as "not priced" or "TBD"

  • Some items may require manual pricing entry

ACV calculations don't match expectations

  • Review depreciation schedules in your organization settings

  • Verify item age and condition are correctly entered

  • Different item categories may have different depreciation rates

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