What's Included
The Job & Room Photo Report focuses on documentation photography:
Room Photos: Photos taken of each room showing overall conditions
Job Site Photos: General property and exterior photos
Organized by Room: Photos grouped by location
Timestamps: When each photo was taken
No Item Photos: Excludes individual inventory item photos
This report is specifically for property condition documentation, not inventory documentation.
Available as: PDF only (includes full-size photos)
When to Use This Report
Best for:
Documenting property damage and conditions
Showing room-level damage before restoration
Initial property assessments
Recording job site conditions
Pre-loss and post-loss condition comparisons
Not ideal for:
Item-level inventory documentation (use Photo Report)
Detailed item lists (use Salvageable Report)
When you need both room AND item photos together
How to Generate
Open your job in the web app
Click the Reports tab (top right)
Click Generate Report
Expand Additional Reports
Select Job & Room Photo Report
Customize your options (see below)
Click Generate PDF
Note: Most reports download immediately. Large jobs (1000+ items) are emailed to you when ready.
Customization Options
Include Organization Logo
Default: Enabled
Adds your organization's logo to the report header.
Split by Room
Default: Enabled
Organizes photos into separate sections for each room:
Shows room name as section header
Groups all photos from that room together
Makes navigation easier for multi-room properties
Optional to generate separate files per room
Split by Label/Tag
Default: Disabled
Groups photos by box or tag labels:
Shows label name as section header
Groups items by their container
Items sorted by label type (boxes first, then tags)
Include Item Photos
Default: Enabled
Controls whether item photos are included:
Enabled: Shows both documentation photos and item photos
Disabled: Shows only job and room documentation photos (no inventory items)
Disable this to create a pure property documentation report without any inventory items.
Include Job & Room Photos
Default: Enabled
Controls whether job-level and room-level documentation photos are included:
Enabled: Shows property and room condition photos
Disabled: Shows only item photos (if Include Item Photos is enabled)
Most users keep this enabled for property documentation.
Use Thumbnails (Smaller File Size)
Default: Disabled
Controls image quality and file size:
Enabled: Uses smaller thumbnail images, resulting in smaller PDF file size but lower image quality
Disabled: Uses full-size images for better quality but larger files
Enable this option if you need to reduce file size for email or faster downloads.
Job & Room Photo Filters
Default: All documentation photos included
Use filters to control which job and room photos appear in the report.
Available filters:
Include Job Photos: Toggle to include/exclude job-level photos
Rooms: Filter room photos by specific rooms
Photo Labels: Filter by photo labels (e.g., "Exterior", "Source-of-Loss", "Equipment")
When you select multiple rooms or labels, the report includes photos matching any of those selections.
Photo Overlay Options
Control what information appears overlaid on item photos in the report:
Available overlays:
Show Quantity: Display item quantity on photos
Show Cost: Display estimated replacement cost on photos
Show Timestamp: Display when the photo was taken (enabled by default)
Show Label: Display the item's box or tag label
Default settings:
Quantity: Disabled
Cost: Disabled
Timestamp: Enabled
Label: Enabled
Use "Select All" or "Select None" buttons to quickly enable/disable all overlays, then toggle individual options as needed.
Difference Between Reports
Job & Room Photo Report (This Report)
Focus: Property and room conditions
Photos: Room-level documentation photos only
Purpose: Property damage documentation
No items: Does not show inventory items
Photo Report (Different Report)
Focus: Inventory items
Photos: Item photos (and optionally room photos)
Purpose: Inventory documentation
Includes items: Shows individual inventoried items with photos
When to Use Each
Use Job & Room Photo Report when:
Documenting initial property conditions
Showing room-level damage
You don't need item-specific photos
Creating pre-restoration documentation
Use Photo Report when:
Showing individual inventory items
Creating a visual inventory
You need item-specific documentation
Presenting item details with photos
Use both when:
You need complete documentation of both property conditions AND inventory items
Generate them separately and combine as needed
Viewing Report History
All generated reports are stored in the Reports tab where you can:
Download reports again anytime
See generation status
Track when reports were created
Tips
Take room photos systematically: Document all angles and damage
Use timestamps: Helps establish timeline for claims
Split by room: Makes large properties easier to navigate
Combine with other reports: Use this for property conditions, Photo Report for items
Include in initial assessments: Document conditions before any work begins
Best Practices for Room Photography
What to Photograph
Room documentation should include:
Overall room views (all walls, ceiling, floor)
Close-ups of damage or relevant conditions
Entry/exit points
Windows and fixtures
Any visible damage or issues
Photography Tips
Take multiple angles: Don't rely on single shots
Document systematically: Work around the room clockwise
Capture context: Show how rooms relate to each other
Lighting: Ensure photos are well-lit and clear
Before and after: Consider progress photos over time
Troubleshooting
Report is empty
Verify room photos have been uploaded
Check if you've taken documentation photos (not just item photos)
Ensure photos are marked as room/job photos, not item photos
Try disabling filters
Missing rooms
Check if filters are excluding rooms
Verify photos were properly assigned to rooms
Some rooms may not have photos yet
Photos are poor quality
Check original photo quality in the documentation tab
Ensure photos were uploaded at sufficient resolution
Retake photos if needed with better lighting/focus
Email hasn't arrived
Check spam/junk folder
Wait up to 10-15 minutes for generation
Check Reports tab - download directly if marked as completed
Related Articles
Photo Report - Item-focused photo documentation
Job Summary Report - High-level overview
Salvageable Report - Item details without heavy photo focus