What's Included
The Standard Format Spreadsheet exports your inventory into a fixed spreadsheet layout designed for import into estimation and claims software. By default it uses the XactContents layout, with columns such as:
Item # - Sequential item number
Room - Location within the property
Brand - Item brand/manufacturer
Model # - Model number or identifier
Description - Item name and details
Original Vendor - Source or supplier information
Quantity Lost - Number of items
Item age (year) - Age in years
Item age (month) - Age in months
Condition - Item condition rating
Cost to replace - Replacement cost per item (pre-tax)
Total cost - Total replacement cost (quantity × cost)
The XactContents layout also includes three hidden columns used when the file is imported into XactContents: CAT and SEL (the item's Xactimate replacement category and selector codes) and Link (the replacement product's web link). They don't appear on screen, but you can unhide them in Excel if you want to review the codes.
If you choose a carrier-specific format (see Output Format below), the columns and layout match that carrier's own spreadsheet instead — so the file imports cleanly into their system.
Available as: Spreadsheet (XLSX) only (designed for data import into other systems)
Output Format
Default: XactContents
The main choice for this report: which spreadsheet layout to export. XactContents is the standard, industry-compatible layout. You can also pick a carrier-specific format — such as Allstate, State Farm, Encompass, Homesite, AAA, MEEMIC, USAA, or Farmers — to match that carrier's required import template. The available columns are determined by the format you select.
When to Use This Report
Best for:
Exporting to Xactimate or XactContents
Importing into claims management systems
Sharing with adjusters who use industry-standard software
Maintaining compatibility with estimation tools
Not ideal for:
Custom column layouts (use Custom Inventory Report)
Visual documentation (use Photo Report)
Quick readability (use PDF reports)
How to Generate
Open your job in the web app
Click the Reports tab (top right)
Click Generate Report
Expand Additional Reports
Select Standard Format Spreadsheet
Choose an Output Format — XactContents (the default) or a specific carrier
(Optional) Adjust the remaining options under Advanced Options (see below)
Click Generate
Note: Most reports download immediately. Large jobs (1000+ items) are emailed to you when ready.
Customization Options
Remove Cost Columns
Default: Disabled
When enabled, removes the per-item and total replacement cost from the export. Useful when sharing with external parties who don't need pricing information.
Remove Vendor Column
Default: Disabled
When enabled, removes the vendor / place-of-purchase information from the export, including the hidden Link column.
Item Filters
Default: All items included
Use filters to include only specific items in the spreadsheet. Leave filters empty to include all items.
Available filters:
Storage Categories: Filter by where items are stored (In Storage, Left on Site, Non-Salvage, etc.)
Cleaning Categories: Filter by cleaning requirements (Needs Cleaning, Biohazard, As Is, etc.)
Rooms: Filter by specific rooms. Select "No Room" to include unassigned items
Labels: Filter by label type (Box, Tag, Other, or No Label)
When you select multiple options in a filter, the spreadsheet includes items matching any of those selections.
Important Notes About This Format
Fixed Column Structure
Each template has a fixed column structure required for compatibility with its target software. You choose the template, but you cannot customize which columns appear.
If you need custom columns, use the Custom Inventory Report instead.
No Photos
This spreadsheet does not include item photos. It's designed for data transfer, not visual documentation.
For photo documentation, use the Photo Report instead.
Pricing Information
This format includes replacement cost information that may not be appropriate to share with all parties. Use the "Remove Cost Columns" option to exclude pricing information when needed.
Viewing Report History
All generated spreadsheets are stored in the Reports tab where you can:
Download again anytime
See when the report was generated
View who requested it
Tips
Remove pricing columns before sharing with policyholders or external contractors
Pick the matching carrier template when sending to a specific carrier so the file imports without reformatting
Use filters to create exports for specific rooms or categories
Test import first with a small subset of items to ensure proper formatting
Troubleshooting
Spreadsheet missing expected data
Check if filters are enabled and excluding items
Verify items have all required fields populated
Try generating without filters to see all items
File won't open
Ensure you have Excel or compatible spreadsheet software
Try opening in Google Sheets if Excel is unavailable
Re-download if the file appears corrupted
Related Articles
Custom Inventory Report - Flexible column layouts
Salvageable Report - Detailed salvageable item lists
Replacements Report - Replacement pricing details