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Converting Job and Room Photos to Items

This guide explains how to convert job site and room photos into inventory items after they've been uploaded.

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Written by David Shapiro
Updated over a week ago

When taking photos in the app, make sure you're uploading to the correct location:

  • Documentation photos (job site overviews and room shots) should be uploaded as Jobsite Photos or Room Photos

  • Inventory photos (items) should be captured using the Capture tab

If you accidentally uploaded inventory items as documentation photos, this guide will help you convert them into proper inventory items.

When to Use This

Use this workflow when you have:

  • Job site photos that should be individual items

  • Room photos that need to be converted to inventory

  • Documentation photos taken before starting the inventory process

Step 1: Export All Job Images

  1. Open your job

  2. Go to Job Settings → Export & Reports

  3. Scroll to the bottom under Other

  4. Click Request image files

  5. Wait for the email notification (typically a few minutes)

Request Image Files Button

Step 2: Download and Extract the ZIP

  1. Open the email notification

  2. Click the download link

  3. Extract the ZIP file to your computer

  4. Navigate to find the photos you want to convert

Example: If you have room overview photos that show individual items, navigate to the folder for that room and find the room images inside it.

Extracted ZIP Folder Structure

Step 3: Bulk Upload Photos as Items

  1. In the web app, open your job

  2. Go to Job Settings → Bulk Image Upload

  3. Select and drag and drop the photos you want to add as inventory items

  4. Configure Upload Settings:

    • Processing Mode:

      • Single Item Mode - AI identifies one main item per photo

      • Multiple Items Mode - AI detects multiple items in each photo

    • Optional Settings:

      • Room - Assign all items to a specific room

      • Salvage Category - Set category for all items (Storage, Salvageable, etc.)

      • Cleaning Category - Set cleaning status

  5. Click Upload

  6. Wait for email notification when AI processing is complete

Bulk Upload Interface

Step 4: Review and Organize

After processing completes:

  1. Refresh your job page

  2. Review the newly created items

  3. Edit any items that need corrections:

    • Update names and descriptions

    • Assign to correct rooms

    • Add or change tags

    • Adjust salvage categories

Common Scenarios

Converting Room Overview Photos

Situation: You took wide shots of each room before starting inventory.

Solution:

  1. Export job images

  2. In the extracted ZIP, open the folder for the room you want

  3. Look for the room_images folder inside

  4. Select clear photos showing items

  5. Bulk upload with Multiple Items Mode enabled

  6. Assign correct room during upload

Multiple Items Mode Detection

Converting Job Site Documentation

Situation: You have general job site photos from initial walkthrough.

Solution:

  1. Export job images

  2. Find photos in the job_images folder

  3. Bulk upload with appropriate mode

  4. Manually assign rooms to items after processing

Handling Photos from Multiple Rooms

Situation: You have photos from several rooms to convert.

Solution:

  1. Export once to get all images

  2. Upload photos from each room separately

  3. Assign the correct room for each batch

This keeps items organized by location.

Tips for Best Results

Before Uploading:

  • Review photos and remove poor quality images

  • Organize photos by room if possible

  • Remove duplicates

During Upload:

  • Use Multiple Items Mode for room overview shots

  • Use Single Item Mode for focused object photos

  • Assign rooms during upload to save time later

After Upload:

  • Check AI-identified items for accuracy

  • Add tags to important items

  • Print QR code labels if needed

Limitations

  • Maximum 5,000 images per upload

  • Maximum 3GB total file size per upload

  • Supported formats: JPG, JPEG, PNG, WEBP, HEIC, GIF

  • Processing time varies based on number of images

Troubleshooting

Q: I can't find my job/room photos in the ZIP file
A: Check if photos were actually taken at the job level. Some photos may be under unassigned_items/ if no room was set.

Q: The ZIP file didn't arrive
A: Check your spam folder. If still missing after 15 minutes, request the export again.

Q: AI didn't detect items correctly
A: You can manually edit items after upload. Go to the item, click edit, and update the details.

Q: Can I upload the same photos multiple times?
A: Yes, but this will create duplicate items. Delete unwanted duplicates from your inventory.

Q: Photos are in wrong rooms
A: After upload, select items and use "Move to Room" to reassign them.

Need Help?

If you encounter issues with this process:

  1. Go to Help and Support in the sidebar

  2. Visit our support portal: https://support.contentspal.com

  3. Use the chat widget for further support

Last Updated: January 2026

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